Grissom Band Parents Association
Regular Meeting Minutes

Monday, October 17, 2005

Board Members (2005-2006)
Name	Office	Attendance
Cherry Hovik	President	Present
Jim Gatherer	1st Vice President	Present
Laura Mollere	2nd Vice President	Present
Mary Setzer	Treasurer	Present
Teresa Montgomery	Treasurer	Present
Rex Simmons	Secretary	Present
Bill Connell	Director	Present
Theo Vernon	Director	Present

Call-To-Order: 7:06 PM

• President's Report
• September minutes were presented. A motion to approve was given by Laura Mollere, second by Teresa Montgomery. The minutes were approved.
• T-shirts for Expo volunteers can be purchased for $10, or each volunteer can sign out a shirt and return it after the event. The shirts will be reused at next year's Expo.
• Treasurers' Report
• Still working hard to get Charms up-to-date, although some items are still not posted. All accounts should be accurate by the end of October.
• PayPal can now be used to pay band fees by credit card if desired. A small transaction fee will be assessed to the person making the payment through PayPal.
• All questions about student accounts can be directed to Mary Setzer.
• First VP Committee Reports
• Trucks
  Some additional help is needed for the remaining football games.
• Stadium
  We have enough water to get us through the rest of the football season, but may need more for future events.
• Concerts
  Some ticket packets included with each family's paid band fees are still unclaimed. Please remember to pick them up.
• Second VP Committee Reports
• Fruit
  Sale dates are now set, and the grower reports that fruit is still in good shape. We are encouraging pre-sales this year, and the directors have agreed to wear the big orange suit for a day if the band pre-sells 150 cases or more. Sign-up sheets are color-coded to indicate busy times, so only experienced sellers should sign up for those times. A minimum of 2 adults is needed for each shift. This is a good opportunity to get some credit for your student's account, and volunteers are still needed.
• Grants
  Daniel Foundation package is almost complete, and we're building a database for future submittals.
• Publicity
  An article appeared in the 10/17/2005 edition of the Huntsville Times including a photo of the tubas, and we have spots on the radio as well. The Expo is being promoted as well as the fruit sales and pancake breakfast.
• Scrip
  We received $695 from Publix and $470 from Kroger.
• The next pancake breakfast is November 5^th from 7:00 to 9:30 AM. Trombone/baritones will be working this one.
• More volunteers are needed to run concessions at the Expo.
• Directors' Report
• The judges' sheets from Marietta indicate that we were where we expected to be at that point in time, performance-wise.
• Milton Frank has been cleaned up and updated for the Expo.
• All students must report to the Expo by 2 PM if not signed up for an earlier shift. They will perform their exhibition show at 10:45 PM. All student volunteer slots are filled except for trash detail, so leadership will be used to fill in.
• The Expo will have 12 bands performing for prelims, with 8 in finals. UAB will do an exhibition show after prelims at 6:15 PM.
• The US Army Brass Quintet will perform a free concert the night of November 5^th, but seating is limited. Tickets are available through the band as well as WLRH and the Huntsville Times. The quintet will hold master classes Friday morning for the students, and parents can attend if desired. The quintet will perform at Austin High on the 3^rd if you can't make it to see them here.
• The band will march in the Veterans Day Parade on Friday, November 11^th at 11:00 AM.
• A $100 deposit is due from each student on November 18^th for the Myrtle Beach spring trip, with additional payments due in January, February, and March. The final trip cost is still TBD. Gateway is doing our travel arrangements and is looking at a beachside hotel with suites. Rooms can accommodate up to 6 students, and the trip cost will vary depending on room occupancy. The total will likely be around $500 and will include 2 meals/day and various activities. The trip will be March 29^th to April 2^nd, leaving on Wednesday night or Thursday morning. All 3 concert bands, both jazz bands, and the percussion ensemble will perform.
• Individual pictures will be taken the week after the Expo. The photo shown on the web site will also be available for purchase.
• The Fall Concert is November 10^th and will include all concert bands, both jazz bands, and possibly the percussion ensemble.
• Percussion are traveling to Ohio over the first weekend in November to compete in an event that they have previously gone to only as observers.

Adjournment: 7:49 PM