Grissom Band Parents Association
Regular Meeting Minutes

Monday, November 28, 2005

Board Members (2005-2006)
Name	Office	Attendance
Cherry Hovik	President	Present
Jim Gatherer	1st Vice President	Present
Laura Mollere	2nd Vice President	Absent
Mary Setzer	Treasurer	Present
Teresa Montgomery	Treasurer	Present
Rex Simmons	Secretary	Present
Bill Connell	Director	Present
Theo Vernon	Director	Present

Call-To-Order: 7:04 PM

• President's Report
  • A motion to approve October meeting minutes was given by Jim Krenn, second by Jay Simcox. Minutes were approved.
  • Thanks to everyone who helped with the Expo. Some programs are still available and can be obtained from Mr. Connell.
  • All green T-shirts from the Expo must be turned in, or a $10 per shirt charge will be added to student's account.
• Directors' Report
  • Avi Swain reported that the kids at Children's Hospital enjoyed the performance given by the leadership students. A goal has been set to raise funds for Children's Hospital as part of the holiday concert in December. A few of the kids from Children's Hospital will participate in one of the songs during the concert. The band will get the first $3000 from the concert revenue, with the rest going to Children's Hospital.
  • Kathryn Dilworth, the Northeast Alabama Outreach Coordinator for Children's Hospital, announced that Carrabba's will be open for a special lunch on December 21^st from 11:00 to 2:00. Tickets for this lunch are on sale for $10, with $5 going to the Children's Hospital fundraiser. Vendors will also be at the holiday concert selling items to raise additional funds.
  • The holiday concert starts at 7:30 Friday, December 2^nd, with several ensembles playing in between the bands. The Christmas Parade will be the following Saturday and will last between 1½ and 2 hours. The band will meet around 11:00 in the parking lot on Clinton Avenue across from the post office. The parade will end on Adams Street near Huntsville Middle School.
  • The Expo went well, with 12 bands performing. We have bigger plans for the next Expo, which will be held on October 21, 2006. We can handle a maximum of 24-25 bands, and we hope to get more than 12 next time. The committees worked very well, with only a few glitches. Some talk has surfaced about students being left unattended after the Expo was over, but no one was ever without adult supervision.
  • After-school rehearsals are very important, please avoid scheduling appointments during that time.
  • There will be no rehearsals after the holiday concert except for Hilaritas. Second semester auditions will be held the week after the concert, and will also count for the 1^st semester exam.
  • The proofs are in for the individual band portraits, and must be turned in or purchased for $15. Orders and proofs must be turned in by Friday, December 2^nd.
  • A handout was given to students about the spring trip to Myrtle Beach. The band will leave on Wednesday, March 29^th around 8-9 PM and will drive all night. We will use Spirit Coach this year, which has new equipment as of 2001 with pricing comparable to Capitol/Trailways. The trip cost includes transportation, 3 nights in a beach front hotel (most rooms facing the water), 3 breakfasts, 3 dinners, festival participation, a T-shirt, baggage tag, Dixie Stampede, the Ripley's complex, and a show at the Palace or Alabama Theater. Other details are still being worked. Optional travel insurance is available for $16/person. The first $100 deposit is due November 18^th, with $150 due in both January and February and the final amount in March.
  • Hilaritas setup will be Wednesday, December 7^th, with dress rehearsal on Thursday from 3:30-5:30, and performances Friday and Saturday night at 7:30.
• Treasurers' Report
  • Expo tasks took up a lot of time, and we still have outstanding income and credits from vendors. As of now the band has around $7500 profit, which is very good since making money on the very first competition is hard.
  • Student account statements are available through Mary Setzer.
  • We are still trying to decide whether or not to use PayPal since charge fees will come back to the band, and the band cannot afford them.
• First VP Committee Reports
  • Chaperones
    No problems getting volunteers so far. A sign-up list is available for the Myrtle Beach trip.
  • Uniforms
    Thanks to everyone who helped during marching season. Now looking for help with concert season fittings.
  • Concerts
    Still need help for the holiday concert, and some people still have not claimed their concert tickets.
  • Spirit
    Items for Christmas need to be ordered now, see Avi Swain with any orders.
• Second VP Committee Reports
  • Scrip
    Cookbooks and ornaments are still available. Scrip makes good gifts, or use it to buy gifts. Orders will be taken the night of the holiday concert.
  • Fruit
    First sale on the weekend of the holiday concert, pre-sales can be picked up Thursday night before the main sale. Increased fuel costs prevent us from sending unsold fruit back, so we ordered conservatively.
  • Grants
    We have one new grant to review.

Adjournment: 7:57 PM