Grissom Band Parents Association
Regular Meeting Minutes

Monday, January 23, 2006

Board Members (2005-2006)
Name	Office	Attendance
Cherry Hovik	President	Present
Jim Gatherer	1st Vice President	Present
Laura Mollere	2nd Vice President	Absent
Mary Setzer	Treasurer	Present
Teresa Montgomery	Treasurer	Present
Rex Simmons	Secretary	Present
Bill Connell	Director	Present
Theo Vernon	Director	Present

Call-To-Order: 7:03 PM

• President's Report
• A motion to approve November meeting minutes was given by Rick Cornelius, second by Jim Krenn. Minutes were approved.
• Several Expo T-shirts are still out and need to be turned in to avoid being charged $10 for each.
• Directors' Report
• Schedule for Sym Camp has been passed out to students. Camp will begin after school Thursday, February 2^nd. Dinner Thursday night will be catered, and Friday night will be a pot luck dinner for all students and their families. A recital featuring clinicians and students will be held Friday night after the pot luck dinner. parents can meet with clinicians Saturday morning between 9:00 and 10:00 AM, and the bands will hold an informal concert after camp Saturday afternoon starting around 2 PM. Student attendance at Sym Camp is mandatory.
• All-State tryouts will be held at Sparkman High School on Friday and Saturday, January 27^th and 28^th. Tryouts for high school All-State will be Friday night, and Saturday for Jr. High All-State.
• Pre-District concerts will be held on Monday and Tuesday, February 6^th and 7^th for all GHS bands and middle school bands.
• District will be held at GHS on February 15^th through the 17^th beginning around 11 AM and finishing no later than 6 PM each day. Volunteers are needed for 2-hour shifts to help run the event, along with student help.
• Winter Guard is starting this year including 12 girls from GHS and 1 from Hartselle. They will be performing in various events.
• "A" Jazz will record their entry for the Duke Ellington Festival on Sunday evening, January 29^th, and preview it Monday. If necessary, they may hold another recording session Monday night. We should know some time in March if we are accepted to the festival. If so, a trip to New York will occur right after graduation, and a clinician will come to GHS just before the trip to work with the band.
• Treasurers' Report
• Current budget report was passed out. Negative numbers represent money in hand that will be offset by upcoming expenses.
• We received $846 from Hilaritas.
• Fundraisers are vital to our budget, and band fees will go up if we don't have enough participation in fundraisers to make them successful. Even families who have paid the full $500 fee in cash are needed to help the other fundraisers succeed and keep band fees from increasing.
• Current figures show around a $6000 profit from the Expo. Some money was invested this year that reduced the overall profit, so income should improve for future Expos. Our results were very good for the first year of holding the event.
• Remember that $100 fees were due in December, and spring trip payments are due at the beginning of January and February, with final payment in March. Spring instrument rentals are also due.
• First & Second VP Committee Reports
• Fruit
  Grower said we needed to order more fruit than originally planned, so we ended up with 2 more pallets of oranges and 1 more pallet of grapefruit. We had a 2^nd sale site at GHS on Saturday that was very successful. We sold all but 5 cases of oranges, but still have 40 cases of grapefruit. The next sale is February 10^th-11^th and we'll have the site at GHS again along with the one at Advance Auto. More volunteers are needed for fruit sales.
• Concerts
  Taking sign-ups for District for helping in the lobby beginning around 10 AM.
• Hospitality
  Help needed for Sym Camp dinners, and food is needed for clinicians.
• Uniforms
  Help needed for spring uniform fitting. Fitting time will be announced in January newsletter.
• Banquet
  Please submit photos ASAP instead of waiting until just before the banquet. Current photos of seniors are needed along with one from early childhood. Photos will be collected starting at the February meeting.
• Chaperones
  Taking sign-ups for spring trip.
• Guard
  Thanks to everyone who supported the Winter Guard, and especially the guard parents.
• Scrip
  Sales are good, no backorders at the moment, and some new vendors have been added.
• Ways & Means
  We missed the filing deadline for the Daniel Foundation, so we will resubmit for next year.
• Fundraising
  Next pancake breakfast will be Saturday, March 4^th, with the trombones and baritones working.

Adjournment: 7:57 PM