Grissom Band Parents Association
Regular Meeting Minutes

Monday, March 27, 2006

Board Members (2005-2006)
Name	Office	Attendance
Cherry Hovik	President	Present
Jim Gatherer	1st Vice President	Present
Laura Mollere	2nd Vice President	Present
Mary Setzer	Treasurer	Present
Teresa Montgomery	Treasurer	Present
Rex Simmons	Secretary	Present
Bill Connell	Director	Present
Theo Vernon	Director	Present

Call-To-Order: 7:02 PM

• President's Report
  • A motion to approve the February minutes was given by Laura Mollere, second by Jim Krenn. Minutes were approved.
  • The nominating committee headed by Dean Stone and including Reba Bridges, Sharon Keffer, and the directors presented the following candidates for the 2006-2007 band board:
    • President: Dan Peek
    • First Vice President: Jim Gatherer
    • Second Vice President: Laura Mollere
    • Treasurer (student accounts): Julie Ashcraft
    • Treasurer (accounts payable): Tonya Hayes
    • Secretary: Mary Setzer
  • No further nominations were offered from the floor. Voting will take place at next month's meeting.
  • John Wilson reminded everyone that football parking will be $3 this fall, and there will no longer be season tickets available.
• Directors' Report
  • District and State performances went very well. Solo & Ensemble is coming up on April 8^th, and a handout regarding that will be forthcoming. All-State will be April 20^th-22^nd. Rookie camp is scheduled for May 22^nd-26^th, and other summer schedule dates have been posted online on the Charms calendar.
  • The jazz bands will travel to MTSU for their festival on April 8^th. The bands will depart around 1 PM. B Jazz will perform at 4:30 PM, and A jazz will perform at 6:00 PM. They should return home around 11 PM. Jazz band students also participating in Solo & Ensemble will need to go that morning so they can finish in time for the 1 PM departure.
  • Incoming freshmen can now choose to try out for the "competition" marching band that will perform at half-time and go to marching competitions. Those who don't will still play in the stands and participate in any pre-game shows. This is intended to take some pressure off the new students and give them more time to enjoy band and focus on school without the stress of long marching rehearsals.
  • Itineraries for the San Antonio trip have been handed out to students and are also on Charms. Medications and forms must be turned in ASAP, either to Mrs. Smith or to the school nurse. Medication forms are available in the band room or online. Prescription medications must have both a doctor's signature and a parent's signature. Students will be responsible for the cost of 6 meals on the trip, while 6 other meals are included in the trip cost. The directors suggest that students bring around $50 for meals. Students need to eat dinner before the Wednesday departure or bring something with them on the bus. No glass is allowed on the bus, only plastic. Buses will stop along the way for both rest and meal breaks. Students will arrive home very late, probably between 12:30 AM and 2 AM Monday morning. Students are expected to be in school Monday. Headphones should be used on the buses when listening to music. Chaperones for the trip will meet at 6 PM in the band room prior to departure.
• Treasurers' Report
  • Our funds are extremely low at this point due to extra spending on the marching program for increased gas and truck costs, combined with lower revenue from fruit sales. More fundraisers are needed before the school year is out. Please submit any ideas you have to the treasurers or anyone on the board. Due to the fund shortage, please pay any remaining amounts on your account ASAP.
  • Balance statements for the San Antonio trip went out to students. Anyone with an outstanding balance will not be allowed to travel.
  • Because of problems in previous years, payments for any outstanding band fees submitted on or after April 24^th prior to the banquet must be paid with cash or cashier's check.
• First VP Committee Reports
  • Banquet
    Kathy Francica reported that the banquet is scheduled for May 5^th, 6:30 PM at the VBC North Hall. Tickets are $20 for parents and other guests. The banquet cost for students is included in their band fees. Because of this, students with outstanding band fees cannot attend. Reservation cards will be mailed out soon and must be sent back for all attending students with their meal choice selected on the card. If parents are attending, their payment should be sent back with the reservation card. All payments must be received by April 28^th; no exceptions. Photos can still be submitted to Susan Field. Finally, the decoration committee needs 5-10 sets of white Christmas lights and some light-weight material for making a back drop. Heavy cardboard or Masonite would be suitable.
  • Trucks
    Dave Montgomery is driving the truck to San Antonio, but still needs an assistant. Jim Kirsch is driving the truck to graduation.
  • Guard
    Finished up their winter competitions over spring break. They received high praise during their competition at the beginning of spring break, and received a score of 83.9 in their competition at the end of spring break. That score was the 2^nd highest in the entire competition circuit, and they were competing against college groups. Well done!
• Second VP Committee Reports
  • Grants
    Still working on the cell tower proposal, no updates yet.
  • Scrip
    Still taking orders as well as selling what we already have. Ornaments are also still on sale.
  • As an additional fundraiser, we will have a spaghetti dinner on April 29^th at either the school or a location TBA. Cost will be $7.50/adults and $5/children 12 and under. Please come out and support this fundraiser since our funding is at a critical low.

Adjournment: 7:51 PM